Position description
Job no: 964841
Work type: Permanent full time
Location: Sydney CBD Area
Categories: Institutional Banking, Administrative/Secretarial
Team Assistant, Markets
At CommBank, we never lose sight of the role we play in other people’s financial wellbeing. Our focus is to help people and businesses move forward, to progress. To make the right financial decisions and achieve their dreams, targets and aspirations. Each of us globally is dedicated to offering outstanding service, excellent advice and intuitive solutions to help our customers manage their finances in the ways they want to.
Regardless of where you work within our organisation, your initiative, talent, ideas and energy all contribute to the impact that we can make with our work. Together we can achieve great things.
Your Business:
Institutional Banking and Markets is responsible for managing the Group’s relationships with major corporate and government clients and institutional investors, and provides a full range of capital raising, transactional and risk management products and services. Our purpose is to enhance our clients’ success through market-leading capabilities and unique insights. It’s part of our DNA.
IB&M also performs an important internal role for the Group by providing equities, markets, lending and transaction banking execution capabilities to other CBA business units that allows them to capture opportunities with business customers.
Your Team:
Global Markets Global Markets provide a full range of risk management products, services and structured solutions to the Bank’s group clients. Our solutions span foreign exchange and currency risk management, interest rate risk management, money market and fixed interest, commodities risk management, securities and e-commerce.
Your impact & contribution:
Provide two Product Heads and their teams (approximately 60 people) exceptional, pro-active, timely, and accurate secretarial, administrative and other business management and support functions.
By providing this support, the Team Assistant will play a key role in maximising the effectiveness and efficiency of the team.
Your responsibilities:
Extensive domestic and international travel, including arranging relevant approvals, coordinating itineraries and meeting agendas. International travel bookings for broader team
Reconciliation of monthly invoices
Coordinating internal / external meetings with clients / stakeholders – including liaising with EA’s/Team Assistants and arranging meeting room bookings
Arranging internal functions, offsites, team building events
Participation in Markets Leadership Team meetings – coordinating agendas / minute taking
General administrative tasks including filing, printing, binding, etc.
Facilitating periodic and annual staff review processes, including scheduling PFR and MOR reviews and collating associated information
Onboarding new starters / assisting hiring managers with onboarding their staff – assisting with IT issues
Collating weekly reporting – deals of the week, recognition calls, new starters, significant callouts
Occupational Health and Safety – ensuring Safety Folder is updated, ensuring hiring managers are completing the orientation and ergonomic assessments
General assistance for broader team including onboarding and exit assistance.
Your experience and qualifications:
Extensive team assistant experience supporting Executives within the Banking & Finance industry or similar environment
The ability to manage workflow, prioritise, work well under pressure and be flexible
High level of professionalism – face to face, over the phone and through correspondence
Demonstrated experience in working in a large team environment
Previous experience arranging offsites / internal functions
Solid computer literacy skills, including Outlook, Word, Excel and PowerPoint. PeopleSoft experience preferred
Confident interpersonal and communication skills
High levels of initiative and the ability to learn new concepts quickly
Manage own workflow, work effectively under pressure and pre-empt tasks
http://careers.pageuppeople.com/419/commbank/en/job/964841/team-assistant
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